Which reports help run day-to-day property operations?

These reports distinguish current snapshots from historical trends and contractual projections so each number answers the question it was designed for.

Occupancy Report

Portfolio or propertyExcel, PDF, CSV

Monitor occupied and vacant inventory across your portfolio, with property-level occupancy rates and instant visibility into where vacancies remain.

What it shows

  • Total units
  • Occupied and vacant units
  • Overall occupancy rate
  • Property-level occupancy
  • Occupied-versus-vacant chart

Available filters

Property, occupancy band, vacancy position and search.

Important definition: This is a current-state unit occupancy snapshot, not a historical occupancy trend.

Maintenance Performance Report

Portfolio or propertyExcel, PDF, CSV

Measure maintenance response times and costs against priority targets, so urgent work, slow resolutions and cost overruns are easy to spot.

What it shows

  • Request, property and category
  • Priority and status
  • Created and completed date
  • Age or resolution time
  • Target result
  • Estimated and actual cost
  • Cost variance by currency

Available filters

Property, status and search.

Important definition: Targets are one day for emergency, three for high, seven for medium and fourteen for low-priority requests.

Comprehensive Property Report

One propertyFull Excel; payments CSV

Move from one property’s headline performance into its collections, occupancy, arrears, tenants and units without rebuilding separate spreadsheets.

What it shows

  • Property KPIs
  • Collections trend and payments
  • Unit-level occupancy
  • Tenant arrears
  • Tenant roster and lease dates
  • Direct payment-reminder actions
  • Summary, Payments, Arrears, Tenants and Units workbook sheets

Available filters

Payment date range, tenant and payment method.

Important definition: Payment filters change the payment view only. Occupancy, arrears, roster and collection-rate KPIs remain current snapshots.

Comprehensive Owner Report

One ownerFull Excel; payments CSV

Give an agency a complete owner-wide performance view across every managed property, including collections, occupancy, arrears and active tenancies.

What it shows

  • Property and unit counts
  • Expected, collected and outstanding rent
  • Collection and occupancy rates
  • Six-month collections trend
  • Per-property performance
  • Owner-wide arrears
  • Active and notice-given tenant roster

Available filters

Payment date range, property, tenant and payment method.

Important definition: This agency-only drill-down is distinct from the monthly owner remittance statement.

Lease Expiration Schedule

Portfolio or propertyExcel, PDF, CSV

Stay ahead of renewals with a forward-looking lease expiration schedule that highlights upcoming end dates and open-ended agreements.

What it shows

  • Tenant, property and unit
  • Lease end date
  • Days until expiry
  • Monthly rent
  • Open-ended status
  • Twelve-month expiry chart

Available filters

Property, expiry window and search.

Important definition: Open-ended leases appear in their own category rather than being assigned an artificial expiry date.

Lease Revenue Projection

Portfolio or propertyExcel, PDF, CSV

Project contractual rent across the next 12 months, including scheduled escalations and the leases contributing to each property total.

What it shows

  • Projected monthly rent
  • Projected 12-month total
  • Scheduled rent escalations
  • Property grouping
  • Contributing lease count
  • Twelve-month trend

Available filters

Current active lease scope and property breakdown.

Important definition: This is a contractual rent projection, not a cash-flow guarantee. The current calculation assumes stored rents are monthly; website copy does not claim universal multi-currency forecasting.

Lease Occupancy Trend

PortfolioExcel, PDF, CSV

Follow the number of lease relationships active at each month end across the trailing 12 months.

What it shows

  • Month
  • Active lease count
  • Current active lease KPI
  • Trailing 12-month trend

Available filters

Trailing 12-month reporting window.

Important definition: This measures active lease relationships. It is deliberately distinct from the broader unit-level definition in the Occupancy Report.

Product information reviewed 2026-09-10. Report access and advanced downloads depend on role, subscription and enabled modules. Reviewed by the Pangoni editorial team.

Lease management

Manage the agreements and scheduled rent changes behind the lease reports.