Property management features built for Kenya

Pangoni connects to your own M-Pesa Paybill or Till number and monitors incoming payments in real time. When a tenant pays, the system identifies who paid, matches it to the correct unit using the account reference, and updates their balance. A digital receipt is generated and sent to the tenant via SMS or email within seconds. Pangoni does not hold your funds — money goes directly to your account, and you see every transaction on your rent collection dashboard.

Yes. Pangoni tracks partial payments and running balances per tenant, so if a tenant pays in two or three instalments during the month, each payment is matched and the outstanding balance updates automatically. You always see exactly how much each tenant still owes.

Yes. You can apply late fees to overdue accounts and they are added to the tenant's balance and reflected in invoices and statements, so penalties are tracked consistently rather than calculated by hand.

No. Tenants pay into your own M-Pesa Paybill, Till, or bank account and Pangoni does not take a cut of the rent — it only tracks, matches, and reconciles the payments. Standard Safaricom M-Pesa charges are separate and set by Safaricom.

Yes. Every matched payment automatically generates a digital receipt that is sent to the tenant by SMS and/or email, so both you and the tenant have a clear record and there are no disputes about whether rent was received.

Pangoni stores each lease's start and end dates, notice periods, and rent review or escalation terms. It alerts you before a lease expires or a renewal is due, and applies scheduled rent escalations automatically, so units never quietly fall onto expired or under-reviewed terms. Signed agreements are stored against each unit via lease management.

You create a tenant profile, assign them to a unit, and set their lease terms — rent amount, due dates, and deposit. Pangoni then sends the tenant a welcome notification with payment instructions and account details. From there, invoicing, payment tracking, receipts, and communication happen automatically. You can store lease documents and ID copies digitally against each tenant's profile.

Yes. Deposits are recorded against each tenancy and tracked through to refund or deduction at move-out, so deposit balances are always clear and documented for both landlord and tenant.

Yes. Tenants and caretakers can log maintenance requests, including photos, instead of using scattered phone calls and WhatsApp threads. Each request is recorded with a status you can track from reported to resolved.

Yes. You can assign each maintenance job to a caretaker or contractor, follow its status to completion, and record what the repair cost against the property. That keeps a full maintenance history per unit and feeds accurate expense figures into your reports.

Yes. Pangoni generates income statements, rent collection summaries, expense tracking, and tenant payment histories. Reports show total rental income, deductible expenses, and net income for each period, and can be exported as Excel, PDF, or CSV to share with your accountant or use during KRA filing. Every figure is backed by an automatic transaction audit trail.

Yes. Property managers and agencies can generate per-owner statements showing rent collected, expenses, management fees, and amounts due to each landlord. Each property's data stays separately reportable, which makes monthly owner payouts and reporting straightforward.

Yes — several are live now. QuickBooks Online, Zoho Books, and Tally have one-click connectors today; Xero and Sage are in beta with select clients. You can also sync via Google Sheets and Excel, or use the open API for custom workflows, and you can export to Excel, PDF, or CSV at any time.

Yes. Reports and records can be exported to Excel, PDF, and CSV at any time, so your data is always portable and easy to share with accountants, owners, or auditors.

Yes. Whether you manage two buildings or two hundred, all properties, units, tenants, and finances live in one centralised dashboard. You can switch between properties, view portfolio-wide analytics, compare occupancy, and generate consolidated or per-property reports — ideal for property managers handling multiple landlords' portfolios.

Yes. Pangoni supports role-based access. Caretakers, accountants, and team members can each get their own login with scoped permissions — for example a caretaker can issue receipts and log repairs without seeing portfolio-wide financials.

Yes. Pangoni is a cloud platform with a responsive web app optimised for mobile, so landlords, managers, and caretakers can collect rent, log repairs, and check balances from a phone anywhere with an internet connection.

Yes. You can import existing tenants, units, leases, and balances from Excel or another system. With Pangoni's free concierge setup, the team imports your data for you — free for your first 200 tenants — so you are live without manual data entry.

Yes. Pangoni offers an open REST API for custom integrations, connects to automation tools, and supports tenant communication by SMS and email with WhatsApp-friendly notices. You can also connect your own website to publish listings and capture leads back into Pangoni.

Yes. You can publish vacancies to the Pangoni marketplace and your own website, syndicate listings, and capture enquiries as leads back in Pangoni — so units don't sit empty and you fill them faster.

Yes. Pangoni generates digital invoices and receipts for every transaction and produces reports aligned with KRA rental income tax requirements, which keeps your records organised and audit-ready and supports eTIMS filing.

Both. Pangoni works for a landlord with a handful of units as well as agencies managing hundreds. There is a free plan for small portfolios, and plans scale up for property managers, agencies, hostels, gated communities, and commercial landlords. See pricing.