Sign
from a phone
Track
every clause
Renew
in one click
Defend
at the tribunal
Why it matters

The lease is the single source of truth — treat it like one

Most landlord-tenant disputes in Kenya come down to one question: what does the lease say? When the lease lives in a folder, a WhatsApp PDF, or worse, only in memory, the answer is whatever each side claims. By the time the matter reaches the Rent Restriction Tribunal, the side with the cleaner paper trail wins.

Pangoni puts the lease at the centre of the property: every invoice, every M-Pesa payment, every reminder, every renewal notice ties back to it. You can pull a complete history of a tenancy in seconds — signed agreement, payment record, every SMS sent, every receipt issued.

Templates that match Kenyan tenancies

Residential, commercial, hostel, short-let — with the right notice and tribunal clauses baked in.

E-signature from any phone

Tenant signs from their device. Witness signature, timestamp, and IP address all captured. Available on Elite.

Linked to invoices and M-Pesa

The lease drives the invoice cycle. M-Pesa payments reconcile to the lease automatically.

Lease at a glance — Apt B4, Westlands
Tenant: Jane Wanjiku
Term: 12 months
Start: 01 Mar 2026
End: 28 Feb 2027
Rent: KSh 25,000 / month
Deposit: KSh 50,000 (held)
Notice: 30 days
Signed: 28 Feb 2026, 14:32
Paid to date: KSh 50,000 (2 months)
Status: Active — current
The lease lifecycle

From draft to renewal — one workflow

Each stage of the tenancy is logged so you never lose context, even years later.

1. Draft

Pick a template, fill the variables, attach optional clauses. The draft preview shows what the tenant will see.

2. Send for signature

SMS or email a signing link to the tenant. They sign from their phone — no printing, no scanning, no in-person meet.

3. Invoice cycle starts

The signed lease drives monthly invoices automatically. Custom cycles for quarterly hostels or commercial tenancies.

4. Payments tracked

M-Pesa, Paybill, Till, or POS — every payment reconciles to this lease and updates its running balance.

5. Renewal ladder

90/60/30 days before lease end: SMS + email reminders. One click to renew, one click to send a renewal offer.

6. Close-out

When the tenancy ends, Pangoni produces a deposit reconciliation, a final statement, and an exit checklist.

Templates

Lease templates for the kind of tenancies you actually have

Generic lease templates don't survive contact with the Kenyan rental market. Pangoni ships with templates built around the tenancies landlords here actually run.

Residential (monthly)

12-month default, 30-day notice, deposit terms, Rent Restriction Tribunal clause where applicable.

Hostel (semester / quarterly)

Aligned to the academic calendar — semester billing, holiday clauses, guarantor field.

Commercial

Multi-year terms, escalation schedules, permitted-use clause, service charge breakdown.

Short-let / Airbnb

Per-stay agreement — booking dates, cleaning fee, house rules, damage policy.

Editable in seconds
Tweak any clause
Add your own variables, swap default language, or paste your advocate's clauses.
English or Swahili
Bilingual templates — same lease, two columns, signed once.
Version-tracked
Every lease records which template version it was based on — no lost edits, no template drift.
Renewals

Never lose a good tenant to an expired lease

A tenant pays on time for two years, then their lease quietly expires while you're on holiday. They find a new place. The unit sits empty for two months. That's an avoidable problem.

Pangoni nudges you and the tenant well before the lease ends, with a renewal offer ready to send. Most renewals happen in one tap — same rent, same terms, new dates. When you want to change terms, Pangoni generates a renewal addendum so you don't redraft from scratch.

Detailed walkthrough in our lease renewal notifications guide.

The 90 / 60 / 30 ladder
90 days out
Friendly heads-up to the tenant. Internal note to landlord: review rent, decide on renewal.
60 days out
Renewal offer drafted. One click to send, or edit terms first.
30 days out
Final reminder. If the tenant declines, Pangoni opens the unit on the marketplace.
Signed & renewed
The new lease replaces the old one; the payment history carries across so tenant tenure is preserved.
Tribunal-ready

The paper trail you'd actually want in a dispute

The Rent Restriction Tribunal moves on documents, not memory. Pangoni keeps every lease ready to defend without any prep work from you.

Complete payment history

Every invoice, every M-Pesa receipt, every late payment — with timestamps and amounts.

Communication log

Every SMS, email, and notice you sent — with delivery receipts. Nothing claimed but unprovable.

One-click PDF dossier

Export the entire lease history as a single tribunal-ready PDF. Share with your advocate by link.

Tenant management

Tenant profiles that link to their leases, payments, and lifecycle events.

Automated rent reminders

Reminders driven by the lease's invoice cycle — they stop when the M-Pesa lands.

Document backup

Signed leases, IDs, KRA PINs — encrypted backup you can restore even if your laptop dies.

Want more on the Kenyan legal context? Read tenant rights in Kenya 2026, the Rent Tribunal filing guide, and when a landlord can (and cannot) lock out a tenant.

Frequently asked

Lease management FAQs

Yes. Pangoni's Elite plan includes e-signature on leases. You fill in the template variables (rent, deposit, notice, parties), send it to the tenant via SMS or email, and they sign from their phone. The signed lease is stored against the tenant's profile and is admissible at the Rent Tribunal.

Yes. The default template follows the structure of a standard Kenyan tenancy agreement — parties, premises, term, rent, deposit, notice provisions, repairs, and Rent Restriction Tribunal jurisdiction. You can edit clauses or upload your own template. Templates are versioned.

Yes. Once a lease is active, Pangoni auto-generates monthly invoices on the lease's cycle. M-Pesa payments reconcile against the right invoice and update the lease's payment history in real time. Arrears totals update automatically.

Yes. The renewal ladder fires at 90, 60, and 30 days before lease end via SMS and email. Renew with one click, send a renewal offer, or mark the lease as ending. Cadence is editable per property or per lease.

Yes. Every lease keeps a full audit trail — signed agreement, invoices, M-Pesa receipts, SMS / email logs with timestamps, and status changes. Export as a tribunal-ready PDF dossier, or share a read-only link with your advocate.

Basic lease tracking is on every plan, including Free. Renewal reminders and arrears tracking are on Pro (KSh 1,500/month). Lease document generation and e-signature are Elite-only (KSh 3,500/month). Full breakdown on the Landlord pricing page.

Sign your next lease in Pangoni

Stop chasing signatures over WhatsApp. Send a lease, get it signed, start collecting rent.

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