How does bank reconciliation work in Pangoni?
Once your bank is connected, Pangoni reads incoming transactions and matches each one to the right tenant, unit, lease, invoice, and balance automatically — rent, deposits, service charge, and other receivables all land where they belong.
The reconciliation that used to mean scrolling through bank statements at month-end happens continuously in the background. You see a clean, up-to-date ledger instead of a backlog.
Auto
Payments matched to tenants
Real time
Ledger and balances updated
From payment received to ledger updated
Four steps run automatically for every incoming payment once your bank is connected.
1. Payment received
A tenant pays rent, a deposit, or a service charge into your connected bank account.
2. Transaction synced
The bank transaction is securely synced into Pangoni with its reference and amount.
3. Pangoni matches it
The payment is matched against the right tenant, unit, lease, invoice, and balance.
4. Ledger updated
The ledger updates in real time and a receipt is issued — no manual entry.
What can be reconciled automatically?
Bank integrations aren't only for rent. Any real estate receivable that lands in your connected account can be matched and posted.
- Rent payments
- Security deposits
- Service charge payments
- Utility recoveries
- Property-related collections
- Other real estate receivables
Why connect your bank?
Bank integration turns reconciliation from a manual, month-end chore into something that simply keeps itself current.
Less manual reconciliation
Stop matching statement lines to tenants by hand. Payments post themselves.
Faster rent tracking
See who has paid the moment funds arrive, not days later at close.
Improved reporting
Income reports stay accurate because every payment is already categorised.
Fewer payment disputes
A clear, matched record per tenant settles "I already paid" questions fast.
Better cashflow visibility
Know your real position across properties and accounts at any moment.
One source of truth
Tenants, owners, and accountants all work from the same reconciled ledger.
Who is this for?
Bank integration scales with you — from a single landlord to a firm managing thousands of units across many owners.
Individual landlords
Collect rent into your own account and let it reconcile to each unit, without spending a Saturday on statements.
Property managers
Reconcile across multiple owners and properties at once, and produce per-owner statements that already tie out.
Real estate agencies
Keep client funds clean and auditable, with every receipt matched to the right tenant and mandate.
Estate management firms
Track service charge and levy collections across whole estates, with arrears visible the moment they arise.
Commercial property operators
Match larger, less frequent commercial payments to leases and recover utilities and outgoings cleanly.
Agents
Hand owners a reconciled, professional record without building it manually each month.
A complete payment management platform
Bank integration is one part of how Pangoni handles money and tenant communication. It works alongside native M-Pesa, SMS, and email so collection and follow-up live in one place.
Native M-Pesa
Paybill, Till, and POS payments reconcile automatically — built in, no integration fee.
SMS
Reach every tenant on the channel they actually read, with bulk and automated messages.
Send invoices, receipts, and statements to tenants and owners straight from Pangoni.
Bank integrations
Connect supported banks so direct payments reconcile alongside everything else.
Use these channels for the communications that keep collection on track — rent reminders, payment confirmations, arrears notifications, lease notifications, and general tenant communications.
The bank integration process
Bank integrations are available on request. Because each bank has its own approval and verification procedures, we work through a clear process with you from first call to go-live.
Consultation
Tell us which bank you use and what you collect. We confirm whether an integration is feasible and map your reconciliation requirements.
Bank assessment
We review the technical access your bank offers and the data we can sync. Feasibility depends on the specific bank.
Compliance review
We complete the bank's verification and compliance requirements. Each bank has its own approval procedures.
Technical setup
We connect the secure transaction sync and configure matching rules so payments reconcile against tenants, units, leases, and invoices.
Go-live
Once verified, incoming bank payments reconcile automatically and your ledger updates in real time.
Supported banks
Bank integrations are available on request, and availability depends on the specific bank. We've integrated with banks including the ones below, and we assess new banks on a case-by-case basis — subject to the bank's approval, compliance requirements, and technical onboarding.
Connect the banks and mobile money you already use
KCB On request
Reconcile direct payments into your KCB account against the right tenant, unit, and invoice.
Co-operative Bank On request
Match Co-op Bank receipts to leases and balances automatically, with receipts issued on the spot.
Your bank Assessed on request
Use a different bank? Tell us which one and we'll confirm feasibility during your consultation.
Integration feasibility is subject to each bank's approval, compliance requirements, and technical onboarding processes. We'll confirm what's possible for your bank before any work begins.
Pricing & requirements
A bank integration is a one-time implementation and onboarding cost — not a recurring surcharge.
KSh 15,000
One-time setup, per bank
KSh 0
Recurring Pangoni integration charges
Set by bank
Any additional bank fees, if any
What the setup fee covers
Each bank has its own approval and verification procedures, so connecting one is real implementation work. The one-time fee covers:
- Compliance reviews
- Verification processes
- Technical onboarding
- Secure transaction synchronisation
After a successful setup there are no recurring Pangoni integration charges. Connecting additional banks is KSh 15,000 each, since every bank is onboarded and verified separately.
Frequently asked
Bank integrations are available on request. We have integrated with banks such as KCB and Co-operative Bank, and we assess new banks on a case-by-case basis. Whether a specific bank can be connected depends on that bank's own approval process, compliance requirements, and the technical access it offers. Tell us which bank you use and we'll confirm feasibility during a free consultation.
Timelines depend on the bank. Once you request an integration we move through consultation, bank assessment, compliance review, technical setup, and go-live. The technical work on Pangoni's side is quick; the largest variable is the bank's own approval and verification procedures, which can take anywhere from a couple of weeks to a few months depending on the institution.
No. A bank integration is a one-time setup fee of KSh 15,000 per bank. There are no recurring Pangoni integration charges after a successful setup. Any transaction or account fees the bank itself charges are separate and set by the bank, not by Pangoni.
Yes. You can connect multiple banks to the same Pangoni account. Each bank is set up and billed independently at KSh 15,000 per bank, because each one has its own approval, verification, and technical onboarding process.
You can still run everything in Pangoni. M-Pesa rent collection with automated reconciliation works out of the box, and you can record bank transfers and cash manually against each tenant's ledger. If your bank can't be connected today, we'll note your request so we can reach out if that changes.
Yes. Once a bank is connected, incoming transactions are synced and matched against the right tenant, unit, lease, invoice, and balance using the account reference and payment details. Matched payments update the ledger and issue receipts automatically; anything ambiguous is flagged as unmatched for a quick manual review.
Pairs well with
Automated payment reconciliation
The matching engine that connects every payment channel to the right tenant and ledger.
Online rent collection
Collect via M-Pesa, bank, and card — all reconciling into the same lease ledger.
Financial management
Turn reconciled payments into income reports, owner statements, and cashflow visibility.